This blog is long overdue for a post, and seeing I don’t have any news regarding my own writing at the moment, I thought I would talk a bit about the formatting process. You might think formatting a piece of writing is something to be done after the fact, after drafting and revising and nitpicking and revising and nitpicking some more. I used to think this too.
I can only speak for myself here, but I have found that beginning a work with the end product in mind—or how you would prefer it to look in book form, in other words—can be beneficial. There are detailed tutorials freely available about how to format a book using Word and similar programs, so I am not going dig too deep into the how of the process here. Rather, I am going to list a few steps that may save you some time in the long run, not to mention the stress and tedium that comes with reformatting hundreds of pages of prose.
- Look over your bookshelf and decide what size of paperback would best suit your work, then set the margins of your document to match that size (I tend to prefer the 5.25 x 8 inch format). When you set up your document in such a fashion, you will essentially be typing your paragraphs out the way they will appear in print. If you plan to submit your manuscript to agents or publishers, it is easy enough to save a new copy and clear the formatting and select-all and double-space and so on. Trust me when I say this: it is far easier to de-format a piece than it is to format it.
- Set up all of your formatting and preferences before you start writing, or, if that ship has already sailed, take the time to iron this stuff out before your first (or next) round of revisions. What I’m talking about here are things like chapter and section titles, page breaks and spacing and hyphenation settings and the like. If you get this stuff right from the get-go, you can plug your manuscript into any E-Book generation program with minimal fuss (for paperbacks, all you really need is a properly formatted PDF). You can find guides for all of the above online, and, if you are using Word, take a few minutes to read up on the Styles feature. It will fast become your friend.
- Don’t worry about adding a table of contents until you have completed multiple revisions and are reasonably sure all of your chapter and section titles are set. Or, better yet, make this step the very last item on your checklist. If you alter the contents of your book after setting this section up, you will need to update the table accordingly, so you might as well wait until everything else is in place. The automated tables in Word can be finicky (particularly if you manually reformat the styles, spacing, et cetera), and you will be glad you only had to format it once.
- This one is another post-writing note: When you have reached the end stage of your project, go back to your shelf and pull out five-or-six titles that are similar to your book. Between these five-or-six titles, you should have all the front-and-back matter references you’ll need to create your own pages (copyright, dedication, epigraph, author’s note, and so on). They may look a bit different in places, but they will all (for the most part) be organized in the same fashion. Even if you’ve unearthed a reliable template on the web, this exercise can be useful for sorting out exactly what information you want and/or need to include.
Some of the above largely applies to self-publishing and may-or-may-not be relevant to your endgame, but understanding how a book is going to look in print can (and in my case, does) inform choices you make while writing. It can also save you time, which is no small thing for your average writer. Time is money and money is time, right? Yeah.
Until next time,
Cal